Phillippo Scout Reservation
30654 32nd Avenue Way, Cannon Falls, MN 55009
Board Chair, Bob Benson, called the meeting to order. Others present included Supervisor Joyce Moorhouse, Supervisor Dave Garner, Clerk Betts Top and Treasurer Kenneth Ebert.
Meeting was called to order at 7:00 P.M.
Pledge of Allegiance was recited.
Bob called to reveal any conflict of interest.
None was heard.
Minutes of September 19, 2006 meeting were reviewed.
Joyce Moorhouse made a motion to accept the minutes of the September 19th meeting.
Bob Benson seconded the motion.
Motion passed 3/0
Minutes of the On-Site Meeting October 3, 2006 were reviewed.
Dave Garner made a motion to accept the minutes of 10-3-06 On-Site Meeting.
Joyce Moorhouse seconded the motion
Motion passed 3/0
Ken reported current CD investments in the Building Fund at $ 105,398.92. They will come due on the 29th of October, 2006.
Road and Bridge Fund at $ 67,474.47
Grand Total investments $ 172,873.39
Receipts last month were $ 294.78
Disbursements were $ 22,699.05 as of the end of September.
Dave Garner made a motion to accept the treasurer’s report
Joyce Moorhouse seconded the motion
Motion passed 3/0
Dave Garner made a motion to approve the permit for the addition to the house replacing the deck.
Bob Benson seconded the motion.
Holden’s is requesting a Conditional Use Permit.
Dave explained he was at the Public Hearing and reported on the hearing.
Joyce Moorhouse made a motion to allow a permit for Conditional Use for Holden’s Foundation Seeds.
Dave Garner seconded the motion.
Discussion ensued about any special conditions in the future.
The board agreed that they wanted Holden’s to continue their focus. That an amendment would be a “Condition to maintain the agriculture practices that they are now engaged in.”
The board supervisors then voted with the attached amendment:
Conditional Used permit passed 3/0
Dave explained, having attended the public hearing for Holden’s variance request, that justification was due to routing of personal, cross contamination, dressing up and dressing down for different areas and present location of drain field. He felt the variance made sense and was justified.
Joyce Moorhouse made a motion to allow the 40 foot Variance for Holden’s Foundation Seeds.
Dave Garner seconded the motion.
Motion passed 3/0
The clerk told Mr. Tanke that she would drop off the paper work for both permits within the week.
Betts requested a Legal Notice to be published in the Beacon for the Public Accuracy Test and the need to spend money.
Joyce Moorhouse made a motion to spend money to publish a Public Accuracy Test notice in the Cannon Falls Beacon
Bob Benson seconded the motion
Motion passed 3/0
Betts reported she had received a letter from the State stating that we had not been awarded the Road Safety Improvement grant, but that in checking their website it showed we did receive it. She had called to get it cleared up and was waiting for a call back from the state.
Betts said Steve Norstad had questions about how the new Town Hall was to be keyed.
Steve Norstad came forward and asked the supervisors how they wanted keys and locks to be assigned for the new town hall. The areas in question were; front doors, clerk/treasurers room, mechanical room and a master key.
Discussion ensued about the keys and locks
It was decided to have :
5 separate keys for the clerk and treasurer’s room
9 separate front door/ mechanical room keys
2 master keys
Steve said he would have the keys and locks done.
Dan came forward. He reported that the chloride was holding well for the roads on where it was applied.
Dave said it was OK to do Sciota Trail, just like we did last year and have the chloride applied after grading. Probably after November 1st. Dan should contact the clerk and she will make arrangements with Ferrell to apply the chloride with Dan present to show them where to apply. It would be the same area done last year for the tree farm.
Bob reminded Dan to do any roads that are rough, to keep the crown on them.
Dan mentioned that 4-5 yards of crushed rock was missing from the pile at the old town hall. He thought he would mention it. Dan mentioned using Duane’s Tree Service to take down larger trees.
Joyce said that if Dan wanted to get an estimate the board could maybe look at it.
Bob asked Mr. Spillman, in the audience, if he wanted the Boxelder Trees by his mailbox.
Mr. Spillman said he didn’t care about them.
It was decided that no Fall Road Inspection was necessary. Also that Stanton probably had sufficient salt and sand for the winter.
Berggren property
was discussed. It seemed that there was
not an additional amount or accumulation of material being collected. The clerk could close the file.
The On-site inspection
was discussed and the choices that were made by the supervisors.
Dave Garner made a
motion to accept the following 6 choices to the new Town Hall :
Windows – color
Forest Green
Windows Trim – color
Hartford Green
Shingles – color
Chateau Green
Siding – color
Antique Parchment
Fascia – color
Antique Parchment
Soffit – color
Antique Parchment
Joyce Moorhouse
seconded the motion
Motion Passed 3/0
Dave spoke of the
Change Order with Cannon Construction to change from standard 3 tab shingles to
Architect Shingles.
Joyce made a motion
to upgrade the shingles for the new Town Hall to Architect shingles, which
carried a 30 year warrantee and what is being used now more than the old type
shingles.
Bob asked if there
was further discussion.
Dave asked the cost
of the shingle upgrade.
Bob answered
$224.00. His reasoning was that he
felt the more solid shingles would be better against the wind in the location
up on the hill of the new town hall as there wasn’t any protection from the
weather.
Motion passed
2/1 Bob Benson and Joyce Moorhouse
voted for, Dave Garner voted against.
The subject of Ide’s
setbacks was brought up.
Joyce said he was at
about 97 feet on her tape.
The clerk was
advised to contact the county and see if he was meeting the County’s
setbacks. If not the county had better
means to deal any setback problems.
Bob asked if there
was any other old business.
None was heard.
Meetings Attended: The clerk advised the change of date for the Cannon Falls Annexation meeting. The meeting was rescheduled for November 9th, at Cannon Falls City Hall at 6:00 PM. The clerk handed copies of a letter to the supervisors that she had received in the mail entailing the upcoming meeting with Cannon Falls.
Discussion ensued regarding the upcoming meeting was only about discussion of annexation and that nothing had been proposed or annexed.
The clerk was asked to Post the meeting.
Joyce reported she
attended a Hwy 52 meeting. A 2-mile
stretch of Hwy 52 was discussed with pros and cons of different sections. She mentioned a Public Meeting on October 23rd
at City Hall around 5:00 PM for the project.
All supervisors
attended an On-Site Town Hall inspection on October 5th, 2006.
Upcoming Meetings:
The MAT Annual
Conference was discussed. All board
members plan to attend except Joyce.
The meeting is in Duluth, November 16-18th.
Ken spoke about
funds for claims. He said we have 2 CDs
that will come due on October 29. To
pay claims from the building fund we need an additional $11,842.89. He had transferred $65,000 from savings to
checking to pay claims tonight.
Discussion ensued
about the options that would be best to follow.
Dave Garner made a
motion to allow both CDs to expire and put that money in the Building
Fund. We would transfer $12,000.00 from
the General Fund to the Building Fund effective immediately.
Bob Benson seconded
the motion
Motion passed 3/0
Dave Garner made a
motion to distribute mail
Seconded by Joyce
Moorhouse
Motion passed 3/0
Betts distributed mail
to the board. She also asked if the
Board wanted to be included in Goodhue County’s 2007 Sealcoating and Bituminous
Paving Projects.
Discussion ensued
about possible areas that might need work.
Bob mentioned 325th
street.
Joyce mentioned the
parking lot for the Town Hall.
Dave said about 150
yards on 325th .
The clerk said she
would contact the county for a form to list our needs.
Dave Garner made a
motion to pay claims
Joyce Moorhouse
seconded the motion
Motion passed 3/0
Claims were paid.
Mark Dubbles joined
the meeting and asked if the clerk had mentioned John Pernic’s new
structure? It was close to the edge of
the road.
Dave asked if it was
movable.
Mark replied it
didn’t look moveable to him and it did have a roof on it. It didn’t matter what
the size was, or what the cost of it was, it was a matter of meeting the
setbacks for the township. There was
also a safety standpoint too, even for temporary structures.
Joyce recommended
that the clerk write a letter to Mr. Pernic stating that his structure had to
meet the township’s setbacks of 100 feet.
He would have to move his shed.
Dave Garner made a
motion to adjourn.
Joyce Moorhouse
seconded the motion.
Motion passed 3/0
Meeting adjourned
8:41 PM
Respectfully
submitted,
Elizabeth Top